Ensuring the security of your business’s computer systems and networks is of paramount importance, particularly in today’s landscape where viruses and hackers pose significant threats to sensitive information. Non-compliance with data protection regulations, such as the GDPR, can result in substantial fines, potentially reaching up to 10% of your annual turnover. Therefore, taking proactive measures to prevent data leaks is crucial for safeguarding your organization.

In addition to implementing data roles and updating policies, there are several IT-related considerations that merit your attention. To help you get started, we have provided a comprehensive summary below. However, it is always advisable to consult a professional to ensure these measures are executed effectively, minimizing any further issues.

Email Security

To fortify your defenses against unauthorized access, it is imperative to enable Two-Factor Authentication (2FA) for all your accounts. Surprisingly, many off-the-shelf email hosts lack this crucial security feature, leaving you vulnerable to attacks. Without 2FA, a password alone can grant intruders entry into your account, potentially leading to grave consequences. We have witnessed instances where clients’ email accounts were hacked, resulting in fraudulent payment requests to their customers. Consequently, your reputation is at stake, and rectifying the situation becomes an uphill battle. By migrating to Microsoft 365 Email hosting, you can leverage the most reliable email system available, equipped with Multi-Factor Authentication and advanced features. Moreover, this solution is powered by Exchange, allowing seamless synchronization of emails, contacts, calendars, and more across all your devices.

Router Protection

Employing a business-grade router, ideally equipped with advanced Firewall protection and regular firmware updates, is vital. Firmware upgrades ensure that your router remains up to date with the latest security patches and fixes, minimizing the likelihood of a breach. Generic routers commonly cease firmware support within a year, as manufacturers tend to prioritize selling new models. However, opting for Draytek Business Routers ensures extended firmware support and provides additional features like VPN, enabling remote workers to connect to your network and access shared drives. Furthermore, these routers offer network segmentation capabilities, an invaluable asset for those working from home, as it segregates your business computer from the family network, substantially bolstering security.

WIFI Security

To maintain optimal security, it is crucial to ensure that your WIFI security protocols are up to date. Outdated and insecure technologies, such as WPA, may still be employed by certain Internet Service Provider (ISP) routers. Consequently, it is essential to modify your security settings in the router administration page or acquire an up-to-date router from your ISP. For maximum security, we strongly recommend utilizing Draytek routers. Additionally, it is imperative not to share your WIFI password with anyone. Regularly changing your password, particularly when someone has used it or left the company, is also highly advisable.

Antivirus Solutions

Employing a robust antivirus solution that offers regular updates and system scans is crucial. Additionally, integrating a browser guard can provide protection against fake website scams, further enhancing your defense against potential threats.

PC Security

Ensuring that all computer users are set up with local accounts, rather than administrator accounts, is pivotal. Administrator accounts possess full permissions, meaning that if a virus infiltrates the system, it can execute any desired actions. Conversely, using a non-administrator account prompts the system to request a password, mitigating potential risks. It also prevents unauthorized tampering with critical settings. Keeping your operating system and browser up to date with the latest supported versions is essential, as is implementing strong, regularly changed passwords for each user on PCs and laptops. Additionally, it is crucial to maintain all software up to date and supported, removing any unsupported or unused applications. Disabling Auto Run and enabling the prevention of unauthorized USB devices

Data

Your data should backed up daily and kept offsite. If you are using USB it should be encrypted. If using a cloud based backup / storage MFA should be employed.

If you need help or advice on any of the items talked about above please call us PC Headache today on 0208 325 1427